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About Us » Compliance & Public Records

Compliance & Public Records

City on a Hill Public School does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, gender identity, transgender status, gender transitioning, age, national origin (ancestry), disability, homelessness, marital status, sexual orientation, or military status, in any of its programs, activities or operations. These include, but are not limited to, admissions, equal access to programs and activities, employment, provision of and access to programs and services, as well as selection of volunteers, vendors and employers recruiting at any City on a Hill Public School.  We are committed to providing an inclusive and welcoming environment for all members of our staff, students, volunteers, subcontractors, and vendors.
 
The following position(s) at City on a Hill School have been designated to handle inquiries regarding the non-discrimination policies: 
  • Jordan Pina, Chief of Staff, Civil Rights Coordinator & Title IX Coordinator
The following position(s) at City on a Hill School have been designated to handle inquiries regarding public records requests: 
  • Mike McGean, Director of Teacher Development and Compliance & Public Records Officer
 

The duties of the Records Access Officer are established by statute and include:

  • Coordinating COAH’s response to public records requests;
  • Assisting individuals who seek records to identify the records sought;
  • Assisting the custodian of records to preserve public records in accordance with the law;
  • Preparing, posting online and periodically updating guidelines to enable the public to make informed public records requests; and
  • Documenting, in compliance with M.G.L c. 66, § 6A(e), specific information about each request made for public records.

Please contact the Records Access Officer in writing regarding public records requests for documents pursuant to A Guide to the Massachusetts Public Records Law, https://www.sec.state.ma.us/pre/prepdf/guide.pdf, as published by William Francis Galvin, Secretary of the Commonwealth.

Barring an exception, records will generally be provided in electronic format within 10 business days.  In the case where a response will take longer than 10 business days, the Records Access Officer will contact the requestor with an explanation for the delay, a good faith estimate of any fees that may be charged for the production of the records, and a reasonable time frame for when the records will be provided, which generally will not exceed 25 business days from the initial request.  For questions or more information, please feel free to contact Ms. Collins.

The following is a non-exhaustive list of categories of documents maintained by City on a Hill:

  • Awards of Federal and State Grants may be found here
  • Approved Annual Budget
  • Annual Reports
  • Annual Financial Report
  • Annual Financial Audit
  • Annual Accountability Plan Reports
  • Board Meeting Agendas
  • Board Meeting Minutes
  • Charters
  • Charter Amendments
  • Curriculum Documentation
  • Employee Handbook
  • English Language Learner Policies and Procedures
  • Enrollment Policies
  • Financial Policies and Procedures
  • Financial Statements
  • Professional Development Materials
  • School Schedules and Calendars
  • Special Education Policies and Procedures
  • State Mandated Reports
  • Student Handbooks
  • Student Records
  • Tax Forms

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA's TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form which can be obtained online at: USDA Discrimination Complaint Form , from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant's name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

  1. mail:
    U.S. Department of Agriculture
    Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW
    Washington, D.C. 20250-9410; or
  2. fax:
    (833) 256-1665 or (202) 690-7442; or
  3. email:
    [email protected] 

 

This institution is an equal opportunity provider.

The following policy outlines how City on a Hill Charter Public School and The City on a Hill Foundation collects and uses information about visitors to this website, and by using this website you acknowledge that you consent to these practices.

This policy is updated from time to time. The latest version will always be published on this page. The modified terms will become effective at the point that they are published here. We strongly recommend that you review this policy from time to time if you are a frequent user of this site.

This website privacy policy was updated on: May 23, 2018

If you have any questions about this policy, please contact us using the information at the end of this document.

 

What Data We Gather

When you visit the Site, we automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. Additionally, as you browse the Site, we collect information about the individual web pages or products that you view, what websites or search terms referred you to the Site, and information about how you interact with the Site. We refer to this automatically-collected information as “Device Information.”

We collect Device Information using the following technologies:

  • “Cookies” are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit http://www.allaboutcookies.org.
  • “Log files” track actions occurring on the Site, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.
  • “Web beacons,” “tags,” and “pixels” are electronic files used to record information about how you browse the Site.
  • Other information relevant to customer surveys and/or offers

We may leverage Google Analytics, or other 3rd party tracking solutions to gather and analyze data related to how visitors find and access our site. This information is used only to manage and improve our site. You can read more about how Google uses your Personal Information here: https://www.google.com/intl/en/policies/privacy/

You can also opt-out of Google Analytics here: https://tools.google.com/dlpage/gaoptout

 

Cookies and How We Use Them

What is a cookie?

A cookie is a small file placed on your computer’s hard drive. It enables our website to identify your computer as you view different pages on our website.

Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also may allow site administrators to see information like how many people use the website and what pages they tend to visit.

 

We may use cookies to:

  • Analyze our web traffic using an analytics package. Aggregated usage data helps us improve the website structure, design, content and functions as described above.
  • Identify whether you are signed in to our website. A cookie allows us to check whether you are signed in to the site.
  • Test content on our website. For example, 50% of our users might see one piece of content, the other 50% a different piece of content.
  • Store information about your preferences. The website can then present you with information you will find more relevant and interesting.
  • To recognize when you return to our website. We may show your relevant content or provide functionality you used previously. Cookies do not provide us with access to your computer or any information about you, other than that which you choose to share with us.

 

Controlling Cookies

You can use your web browser’s cookie settings to determine how our website uses cookies. If you do not want our website to store cookies on your computer or device, you should set your web browser to refuse cookies. However, please note that doing this may affect how our website functions. Some pages and services may become unavailable to you.

Unless you have changed your browser to refuse cookies, our website may issue cookies when you visit it.

If you choose to communicate with us through this website, we may collect personally identifiable information. This could include name, email address, physical address, phone number, etc. We may collect such information to help facilitate communications with you. We will use this information for our own internal records and to contact you in response to a specific inquiry.

If you are a European resident, you have the right to access personal information we hold about you and to ask that your personal information be corrected, updated, or deleted. If you would like to exercise this right, please contact us using the contact information at the end of this document.

Additionally, if you are a European resident we note that we are processing your information in order to fulfill contracts we might have with you (for example if you make a donation through the Site), or otherwise to pursue our legitimate business interests listed above. Additionally, please note that your information will be transferred outside of Europe, including to Canada and the United States.

 

Security

We will always hold your information securely.

We have implemented strong physical and electronic security safeguards to prevent unauthorized disclosure or access to any information collected through our website.

 

Links from Our Website

Our website may contain links to other websites. Please note that we have no control of websites outside of our domain. If you provide information to a website to which we link, we are not responsible for its protection or privacy.